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Find a Public Photo Item Missing from an Omeka S Site

By ImgHeal · Updated

An Omeka S photo item can exist in the installation without appearing in one site's browse pages. Check site resource membership separately from the item's own visibility. Creating another item to make it appear can fragment descriptions and generate duplicate object records.

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Locate the existing resource first

Find the item through the administrative search and record its stable object ID and Omeka resource ID. Confirm that its attached media are the expected files. Open the intended site and note where the item is missing: a browse list, a search result, or an exhibit block. These are different observations. Keep a direct reference to the existing record before changing anything so you can avoid accidentally creating a second description of the same physical print.

Inspect the site's resource selection

Omeka S site-resource settings determine which items are available for site selection and browse. Review the site's current item pool and any query defining additions. Check whether the item matches the expected class, template, owner, or set criteria. The manual distinguishes item selection from item-set browsing, so adding a set to navigation is not a substitute for verifying its items. Have the responsible site editor review the documented membership action and preserve the previous selection before broad replacement operations.

Test the intended discovery route

After the appropriate membership adjustment, inspect the photo in a signed-out browse and search. Follow the link to its media and compare the title and object identifier with the original record. Confirm that the fix did not bring unrelated private or unpublished material into the site. Test the exhibit block separately if it uses its own selection. Keep the source and restored versions attached to the accepted object model, and record the successful route so the next contributor understands how publication differs from merely creating a resource.

Check this workflow

  • Locate and retain the existing resource ID.
  • Review site item-pool criteria.
  • Test browse, search, and exhibit routes separately.

Sources and further reading

Questions about this restoration task

Should I reupload the photo if it is missing from one site?

First inspect the existing item and site membership. Another upload may create a duplicate rather than resolve the actual inclusion problem.

Continue with a related guide

Try a restoration on a copy of your photo

Keep the original scan. Upload a separate digital copy, review ImgHeal’s generated result, and decide whether it suits your needs.

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